Privacy Disclosure Statement
Types of Information I Collect
I collect certain personal information about you that is provided by you or that I obtain with your authorization. I use this information to prepare your personal income tax returns and may use it to provide various tax and financial planning services to you at your request.
Examples of sources from which I collect information are:
- Tax organizers
- Initial client interview and follow-up telephone calls
- Letters and emails from you
- Information we collect from others with your authorization
Parties to Whom We Disclose Information
As a general rule, I do not disclose personal information about my clients or former clients to anyone. However, to the extent permitted by law and any applicable state Code of Professional Conduct, certain nonpublic information may be disclosed in the following situations:
- To comply with a validly issued and enforceable subpoena or summons.
- In the course of a review of my firm’s practices under the authorization of a state or national licensing board, or as necessary to properly respond to an inquiry or complaint from such a licensing board or organization.
- In conjunction with a prospective purchase, sale, or merger of all or part of my practice, provided that I take appropriate precautions (such as obtaining a written confidentiality agreement) so the prospective purchaser or merger partner does not disclose information obtained in the course of the interview.
- As part of any actual or threatened legal proceedings or alternate dispute resolution proceedings either initiated by or against me, provided I disclose only the information necessary to file, pursue, or defend against the lawsuit and take reasonable precautions to ensure that the information disclosed does not become a matter of public record.
- To provide information to affiliates of the firm and nonaffiliated third parties that perform services for you or function for me in conjunction with my services to you, but only if I have a contractual agreement with the other party which prohibits them from disclosing or using the information other than for purposes for which it was disclosed. Examples of such disclosures include using an outside service bureau to process electronic tax returns or engaging a records-retention agency to store prior year records.
Confidentially and Security of Nonpublic Personal Information
I restrict access to nonpublic personal information about you to my employees and other parties who must use that information to provide services to you. Their right to further disclose and use the information is limited by my employee code of conduct, applicable law, my Code of Professional Conduct, and nondisclosure agreements where appropriate. I maintain physical, electronic, and procedural safeguards in compliance with applicable laws and regulations to guard your nonpublic personal information.
General Restrictions on Disclosure of Nonpublic Personal Information to Affiliates and Nonaffiliated Third Parties
As a tax return preparer, I am prohibited by Internal Revenue Code Section 7216 from disclosing your income tax information without your consent, other than for the specific purpose of preparing, assisting in preparing, or obtaining and providing services in connection with the preparation of an income tax return for you.
Please call me at (303) 831-4473 or email me at email@example.com if you have any questions or concerns regarding my firm’s privacy disclosure statement.